Automated inventory management of IT assets with Smart Lockers

Automatisierte Lagerverwaltung von IT-Assets mit Smart Lockern

Manual inventory management costs time and often leads to bottlenecks or inefficient stock management. Smart Lockers automate and digitalise the entire process end-to-end.

Warehouse management or inventory management of IT assets is essential for companies to ensure operational reliability. The right items must be available in sufficient quantities at all times.

Most companies have a storage room or cabinet for this purpose, in which high-quality and inexpensive IT assets such as laptops, headsets, mice or batteries are stored. Ideally, all items are documented, categorized and every entry and exit is logged. However, this process is laborious and requires constant monitoring. Inexpensive items in particular are often removed without documentation, which can lead to them suddenly being missing exactly when they are needed.

IT support, especially workplace support, has numerous tasks to deal with anyway. When employees spontaneously ask for IT assets, this is often done on an ad hoc basis so as not to delay operations. However, this process is not only inefficient, but also unnecessarily time-consuming.

The solution: automated warehouse management with a Smart Locker

A Smart Locker can remedy this by automating the entire warehouse management process and freeing the IT support team from this task. When the items are stored for the first time, the Smart Locker records the weight of the assets and, thanks to floor scales, knows the exact stock in each compartment at all times.

The management of the warehouse can also be fully automated using intelligent rules. For example, threshold values can be defined:

A rule could specify that there must always be at least 10 keyboards in stock. If the stock falls to this value, an action is automatically triggered. This action can be a notification to IT support, or even smarter: the Smart Locker can be integrated directly into the procurement system and independently trigger orders from suppliers.

  • «Smart Lockers automate IT asset storage management, reduce administrative effort and ensure that important devices are available at all times - without manual tracking.»

Integration into existing processes

By integrating the Smart Locker into IT asset management and procurement systems, reordering can be carried out seamlessly - whether as individual or collective orders. The only thing that needs to be done is to replenish the stock - and even that can be done by any employee in just a few minutes without the need for IT experts to intervene. Alternatively, suppliers or distributors can replenish the Smart Locker themselves, further relieving the IT support team.

The system learns and becomes more predictive

The Smart Locker wouldn't be smart if it didn't learn from changes in demand. It analyses the usage patterns of individual IT assets and can place future orders in a forward-looking and cost-optimised manner.

With a Smart Locker, IT asset management is not only automated, but also optimised. Companies benefit from:

  • Reduced administrative work for IT
  • Faster and more efficient provision of IT assets
  • Avoidance of bottlenecks through forward-looking repeat orders
  • Better use of resources thanks to an optimised warehouse

Companies can use their storage space for other purposes - because with a Smart Locker, IT asset storage management is fully automated.

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